HowComputer - Q & A - Question & Answer
Quotation Request | Maximum number of list entries (list limits and custom fields) |
---|
List name1 | Max number of entries (Pro, Premier) | Max number of entries (Enterprise) |
Chart of Accounts | 10 000 | 100 000 |
Total names: Employees, Customers, Vendors, and Other Names combined | 14 500 (individual limits of each list is 10 500 | >100 0002 |
Items, including inventory items (group items can contain only 20 individual items) | 14,500 | >100 0003 |
Items in an inventory assembly or sub-assembly | 100 | 500 |
Job types | 10 000 | 10 000 |
Vendor types | 10 000 | 100 000 |
Customer types | 10 000 | 100 000 |
Payroll items | 10 000 | 10 000 |
Price Levels | 100 | 750 |
Classes | 10 000 | 100 000 |
Terms for receivables and payables | 10 000 | 29 000 |
Payment methods | 10 000 | 10 000 |
Shipping methods | 10 000 | 10 000 |
Customer messages | 10 000 | 100 000 |
Ship To addresses | 10 000 | 10 000 |
Memorized reports | 10 000 | 29 000 |
Memorized transactions | 10 000 | 50 000 |
To Do notes | 10 000 | 100 000 |
Sales Reps | 10 000 | 10 000 |
Sales Tax Codes | 10 000 | 10 000 |
Group Items & Sales Tax Group Items | 50 | 50 |
Advanced Inventory Sites | N/A | 1 000 000 |
Advanced Pricing Price Rules | N/A | 100 000 |
Contacts | No limit | No limit |
Custom Fields | 20 | 45 |
Item custom field | 5 | 15 |
Customers/Vendors/Employees custom fields | 154 | 304 |
1Some of the items in the list are not available in earlier versions of QuickBooks Desktop for Windows.
2QuickBooks Desktop Enterprise 14.0 and later versions allow you to add up to one million names (e.g. customers, vendors, employees) and up to one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.
3 Current QuickBooks Desktop users can check the size and or lists of their QuickBooks Desktop company file by pressing the F2 key or Ctrl+1 and look for File Size in the File Information section of the window or List Information section.
4Customers/Vendors/Employees - 15 and 30 totals are a combination of custom fields for customers, vendors and employees.
- In Pro/Premier, although there is a total of 15 custom fields, you cannot have more than 7 per category. For example, you could only have 7 custom fields for customers, 7 for vendors and 7 for employee.
- In Enterprise Solutions, although there is a total of 30 customer fields, you cannot have more than 12 per category. For example, you could only have 12 custom fields for customers, 12 for vendors and 6 for employee.